INVITATION TO TENDER FOR PROVISION OF PR SERVICES for NI Science Festival 2023 - 2025
NI Science Festival is looking for the services of a PR professional or agency that can support the organisation in the lead up to and during the 2023 festival.
Over the past seven years the Festival has become one of the largest celebrations of STEAM in Europe, with over 180 events across 60 venues audiences over 80,000 annually. We are keen to ensure the Festival can reach an even larger audience through increased awareness and press coverage.
Background to the Festival
Over the years NISF has striven to bring the very best of science communication to Northern Ireland, including notable names such as Brian Cox, Alice Roberts, Jim Al-Khalili, Jocelyn Bell Burnell, Liz Bonnin, Robert Winston, Chris Hadfield, Chris and Xand Van Tulleken, Chris Packham, Adam Rutherford, Maddie Moate to name a few.
The festival offers a stimulating and wide range of events focusing on the wonders of science, technology, engineering, art and mathematics. These events present some of the best scientists from NI and beyond to discuss their work, cutting-edge research and what the future might hold.
During the day, the festival offers a range of workshops, tours talks and interactive activities for people of all ages. In the evening we present an eclectic mix of experiential events including scientific debate, talks, theatres, comedy, music, and film for adults and much more.
Our target audience
With events during the day for a younger audience, in the evenings for an older demographic and the weekends catering to families, the festival will be targeted at a broad spectrum and our press coverage should reflect this. As well as targeting publications aimed at families, daily national press and local press, we hope to receive coverage in business and industry publications.
Scope of services required
The successful candidate/agency will be required to deliver the following tasks:
Timescales and key milestones
There will be a number of key milestones where we will require support. These include:
Applicants must provide evidence that they meet the following requirements and provide examples:
Applicants must demonstrate:
Applicants must also:
Please include the following in your submission:
NB: The costs submitted will be fixed for the 3-year period. NI Science Festival will not accept an annual price increase without clear justification showing costs to the appointed service provider have increased. Tenderers should explain any mechanism they have in place for reviewing charges and provide details of categories of expenditure which might impact future costs.
Subject to successful contract delivery for the 2023 Festival, and agreement between the parties, the contract may be extended annually for up to a further 2 years.
Once completed this quote can be returned via email to firstname.lastname@example.org no later than Friday 18th November 2023 at 12noon. It is expected that the individual/agency will be in a position to start the work asap.